Whistleblower

 

WHAT IS WHISTLEBLOWING?

Whistleblowing is basically a form of disclosure of Improper Conduct based on one’s reasonable belief that any person has engaged, is engaging or preparing to engage in Improper Conduct. This applies even in circumstances where information regarding Improper Conduct is supposed to be treated as confidential. However, this excludes a disclosure of any matter that is covered by the Official Secrets Act or prohibited by any written law.

OBJECTIVES OF THIS POLICY

The objectives of this Policy are as follows:

• to provide directors, employees and third parties with proper internal procedures in disclosing cases of Improper Conduct;
• to manage disclosures of Improper Conduct in an appropriate and timely manner;
• to provide protection to Whistleblowers from Detrimental Action that may result from the disclosure of Improper Conduct;
• to provide fair treatment to both the Whistleblower and the alleged wrongdoer when a disclosure of Improper Conduct is made; and
• to set out the processes to manage the overall system and implementation of the Whistleblower Policy.

 

WHAT CAN BE DISCLOSED?

Any wrongdoings i.e. a violation of a law, rule, regulation and/or a direct threat to Johor Port Group’s interests, such as misuse of Company’s fund and assets, corruption, fraud, bribery, blackmail, abuse of power by an Officer of the Company, or health/safety violations.

INFORMATION REQUIRED

A Whistleblower is encouraged to report to appropriate channel and authority by providing the following information:

• details of the Whistleblower, the name, designation, contact number and email address;
• details of the director or employee involved in the Improper Conduct;
• description of the Improper Conduct and the people/party (ies) that are involved (to state whether they are director or employees of the Company or external parties);
• details of the Improper Conduct, including the relevant dates of occurrence;
• particulars of witnesses, if any; and
• particulars or production of documentary evidence, if any

* The Whistleblower may be asked to provide further clarifications and information from time to time.
 

ANONYMOUS REPORTS

Anonymous reports will be considered, and be investigated (if required), after considering the seriousness and credibility of the allegations, and the impact of the allegations, if confirmed.

HOW TO MAKE A DISCLOSURE

A disclosure can be made in writing to the Audit Committee Chairman via a sealed envelope marked ‘Confidential’; or via electronic e-mail to jpbwbreport@mmc.com.my; or through Whistleblower Form at JPB’s official website (https://www.johorport.com.my)

A WHISTLEBLOWER IS PROTECTED

All information will be treated in a confidential and sensitive manner. Reasonable steps will be taken so that any individual making a disclosure will retain his/her anonymity unless he/she agrees otherwise.

DO'S & DONT'S
DO:	DON'T:
Immediately make a note of your concern. Gather information that is available to you. Be responsible and factual in every statement. Report through the appropriate channel and to the right authority.	Do nothing. Be afraid of raising your concerns. They will be treated sensitively and with highest level of confidence. Approach or accuse any individual personally. Be an investigator. Instead, only serve as a witness to the act.

CONTACT:
Head, JPB Internal Audit +607 2511 766	Email jpbwbreport@mmc.com.my